Privacy Policy – techservetrade.com

Table of contents:

Data Controller
Purpose and legal basis of processing of personal data
Data processed for contact and marketing purposes – scope of processing
Data processed in connection with the use of our website – scope of processing
Data processed for organization of online events
Data processed for recruitment process – scope of data, purposes and legal basis of processing
Data processed in connection with cooperation with our Suppliers and Customer
How long we process personal data
Data recipients
Transfer of data to third countries
Links to third party-websites
Data subject rights
Data processed for recruitment process – scope of data, purposes and legal basis of processing
How long we process personal data
Data recipients
Transfer of data to third countries
Links to third party-websites
Data subject rights

We are very pleased that you trusted us and provided us with your personal data. We would like to assure you that we will take all reasonable measures to protect your personal data. Below you will find information on the processing of your personal data by us (hereinafter collectively referred to as the “Privacy Policy”) in a situation when:

you visit our website https://techservetrade.com
apply for a particular job offer
we contact you or you contact us because you are our supplier/customer or member of staff/representative of our supplier/customer
you contact us at [email protected]

By submitting or making personal data available to us in any way, including but not limited to through the use of the website, by contacting us, by applying for a role, or in connection with cooperation as a Supplier/Customer, you acknowledge that you have read and understood this Privacy Policy and, where the processing of personal data is based on consent under Article 6(1)(a) GDPR, you provide such consent voluntarily. If you do not agree to this Privacy Policy or do not consent to the processing of personal data where consent is required, please refrain from submitting or otherwise making personal data available to us.

1.Data Controller

The data controller of your personal data processed in accordance with this Privacy Policy is TechServe and Trade KFT with its main office in 2220 Vecses, Dozsa Gyorgy ut 1.1/2, Budapest, Hungary, registered under number: 13-09-200063.

In matters regarding your personal data, you can contact us:

personally – 2220 Vecses, Dozsa Gyorgy ut 1.1/2, Budapest, Hungary
by e-mail: [email protected]

Purpose and legal basis of processing of personal data

We will process your personal data that we obtain in situations covered by this Privacy Policy for the following purposes:

to respond to inquiries sent to us via contact forms or to messages sent to our contact details, based on our legitimate interest as a personal data controller (article 6 (1) point (f) GDPR),
to analyse the use of the website as well as to improve its functioning and security, based on our legitimate interest as a personal data controller (article 6 (1) point (f) GDPR),
to pursue and defend against claims before courts and administrative authorities and outside them, based on our legitimate interest as a personal data controller (article 6 (1) point

(f) GDPR),

for direct marketing of products or services – based on our legitimate interest if we have an existing business relationship with you (article 6 (1) point (f) GDPR), and if we are just going to establish such a relationship based on your consent (from the time the consent is given for no longer than until its withdrawal – on article 6 (1) point (a) GDPR),
for the performance and settlement of the contract (art. 6 (1) point

(b) and (f) GDPR ,if you are our supplier/customer or member of staff/representative of our supplier/customer);

for data archiving and backing up – in connection with the

obligation imposed on us as a data controller to properly secure data and based on our legitimate interest as a personal data controller (article 6 (1) point (f) GDPR).

Data processed for contact and marketing purposes – scope of processing

In the event that you decide to contact us using the contact form available on our website, or using our email addresses, phone numbers, or traditionally by mail, or in person, as well as in situations where we have the right to contact you (e.g. for marketing purposes when you give your consent or we have established a business relationship with you), we will process personal data that you provide to us or are necessary to respond to your inquiry (including identification and contact details, as well as the IP address when using the contact form on our website), or which we have in connection with the relationship that connects us or we have collected from publicly available sources. We process these data:

due to the fact that they are necessary for purposes resulting from legitimate interests pursued by us, that is in particular:

in order to reply to a message sent to us and further contact with you,
for direct marketing of own products and services, if we have an established business relationship,
for archiving and backing up data in connection with the obligation imposed on us as a data controller to properly protect data)
based on your consent – if this data is used for marketing purposes and we do not have an existing business relationship, or when it is collected to provide it to third parties.

Data processed for organization of online events

In the event that you registered for online event, including webinar organized by us, we will process the following personal data: your first name, last name, name of company which employs you/cooperates with you, email address, your account name on the platform we use for the transmission of events, the data you voluntarily provide during the event such as other data, your image and voice (e.g. if you participate in a discussion with the tutor or other participants and you decide to provide your image/voice).

Your personal data will be processed:

to respond to your inquiries concerning a possibility of participation in webinars,
to send you an invitation for an event together with a link to the registration form,
to create an account at a platform we use for the organization of the event,
to send you a link to the event in order to enable you to participate in the event including giving you an opportunity to take part in a discussion which may take place during the event,
to make recordings of the events and to publish these recordings online on a paid or unpaid basis.

Data processed for recruitment process – scope of data, purposes and legal basis of processing

We process only personal data that will be provided to us by you or will be made available to us or collected by us in order to conduct the recruitment process and:

the data are necessary for compliance with a legal obligation to which we are subject, including under the labour code, and the need to carry out the recruitment process, in particular: name, surname, e-mail address, date of birth, education, professional qualifications, previous employment history or

are necessary for the conclusion and subsequent performance of the contract with you, i.e. in particular the data

to be entered in the contract concluded in case of successful recruitment process or are necessary for the purposes of legitimate interests pursued by us, such as:

choosing the right candidate who guarantees proper performance of the duties entrusted, i.e. data collected by us in the course of recruitment activities, e.g. in notes made during conversations with you, other than those referred to in points a) and b) above, but which are necessary for the fulfilment of the stated purpose,
bringing and defending against claims, before courts and

administrative authorities and other entities (in respect of all collected data),

to verify whether you have taken part in the recruitment and from which source your personal data has been collected for the purpose of exercising our rights and obligations under agreements with third parties – with regard to your name, surname, email address and the manner in which the data was collected,
archiving and backing up your data, in connection with the obligation imposed on us as a Data Controller to properly secure data (in respect of all collected data)

and insofar as this is not the case under points 1) – 4) above, if you have given us your consent to the processing, including by means of a declaration or a clear affirmative action, such as forwarding us your CV or a covering letter containing such data or other documents, e.g. references provided in a message or during an interview.

Data processed in connection with cooperation with our Suppliers and Customer

In the event that we establish a cooperation with our Suppliers and Customers, we will process personal data of their designated representatives and members of staff who conclude contracts on behalf of our Customers and Suppliers, are involved in the execution of such contracts and whom we contact in the course of such cooperation.

Thus, if you are a representative or a member of staff of our Supplier or Customer (e.g. contact person), we will process your personal data that was provided by your employer or principal: your first name, last name, the company you work for, your position and contact details.

We process this data:

for the performance and settlement of the contract concluded with your employer or principal – based on our legitimate interest in ensuring the proper performance of contractual obligations,
for establishing and maintaining good business relations with your employer or principal – based on our legitimate interest in maintaining business relations with our Suppliers and Customers, for conducting direct marketing of our products or services – based on our legitimate interest in marketing and promotion of our products and services
for archiving to the extent necessary to comply with legalobligations, in particular tax regulations, accounting regulations – based on our legitimate interest in storing evidence related to conclusion or performance of the contract with our Customer or Supplier,
for possible establishment and investigation of claims or defence against claims, based on our legitimate interest in storing evidence related to conclusion or performance of the contract with our Customer or Supplier.

How long we process personal data

Your personal data will be processed:

to contact you – from the day they were collected and as long as we can reasonably be expected to continue the conversation,
for marketing purposes – (i) in case of marketing based on our legitimate interest – for the duration of our legitimate interest, i.e., the duration of the relationship that connects us or until you object, however no longer than you effectively objected it; (ii) in cases that marketing is based on your consent – until consent is withdrawn,
for the purpose of the organization of an online event – for the time necessary to execute and settle the contract on the basis of which you participate in the online event, but for a period not exceeding the limitation period for claims,
for the purposes of pursuing and defending against claims – for a period not exceeding the limitation period for claims,
for the purposes of performing obligations imposed by law – for a period not longer than necessary to demonstrate that these obligations were carried out,
for the purpose of improving the functioning and security of our website – for the time for which these data are necessary to achieve this purpose, but no longer than until you express an effective objection to their processing,
for archiving and backup purposes – for the period determined in accordance with the backup and our archiving policy,
for the purpose of performance and settlement of contracts concluded with Suppliers and Customers – for the period of performance and settlement of the contract, including the period for claims and keeping records for performance obligations imposed by law,
for the purpose of establishing and maintaining business relations with Suppliers and Customers – for the duration of such relationship;
for the purposes of recruitment for a specific advertisement – by the end of the next mid-year (term) from the date of completion of the recruitment process for the position in question and to inform you of the outcome if your application is rejected (while not consenting to the processing of your personal data for future recruitments);
for the purposes related to participation in future recruitments (in the case of your consent to further processing of your data for the purposes of future recruitment processes) – from the date of your consent for a further period of 24 months calculated from the end of the year in which you gave your consent or until you withdraw your consent.

Data recipients

We will use due diligence in the selection of entities to which we will transfer your data and in the case of such selected entities we will require that they protect your data by appropriate technical and organizational measures.

Your personal data may only be disclosed:

to third parties providing services to us that are needed to achieve the purposes in relation to which we process your data (e.g. IT services, recruitment, electronic communication, hosting, supplying a platform for the organization of online events, providing marketing, improvement of sales and customer and legal services)
to recipients to whom the disclosure is required by applicable law or order of a court or other authority,
to other recipients, if you give us your consent to disclose data to them or if the transfer of data to them is necessary to protect your vital interests or vital interests of other individuals or fo

9.Transfer of data to third countries

Your personal data may be transferred to entities outside the European Economic Area (EEA), including the USA, with whom we cooperate. Whenever your personal data is transferred outside the European Economic Area (EEA) or to countries that do not provide the same or an adequate level of protection for personal data, we will ensure that this is done on the basis of a valid legal basis and using the safeguards required by law.

Links to third party-websites

The website also includes links to third-party websites. When you visit these pages different rules apply than those described here in the field of personal data processing, as well as someone else is the data controller of data processed there. We recommend that you read the rules applicable to the processing of personal data published by the administrators of these websites.

Data subject rights

For each of the following rights, you can contact us in particular using the contact details provided in section 1 of the Privacy Policy.

The right to obtain information, access to data and to receive a copy of the data. You have the right at any time to request information about your personal data that we store or to which we have access. At your request, a copy of your personal data that is subject to processing will be presented to you free of charge. For sending each subsequent copy of data we have the right to request a fee that will cover the reasonable costs of handling such a request.
Right to withdraw consent. Each time your data is processed based

on your consent given, you have the right to withdraw this consent at any time, whereas withdrawal of consent will not affect the lawfulness of data processing that happened before you withdraw your consent.

The right to rectify personal data. We take reasonable steps to ensure that your personal data is correct, complete and up to date. If it is necessary to change these data, please let us know.

Right to data portability. You have the right to request the transfer of your personal data in a structured, commonly used machine- readable format, as well as to request the transfer of data to another data controller, when your consent is the legal basis for the processing of your personal data.

The right to delete data and to limit processing. In the cases indicated in the provisions of law on the protection of personal data, you have the right to request the deletion of your personal data. However, this right is not absolute – there may be occasions when we are still entitled to process your personal data. You can also request a restriction on the further processing of your data.
Right to object to processing. In the cases indicated in the provisions of law, you have the right to object to the further processing of your data when the legal basis for the processing of personal data is our legitimate interest.

The right to lodge a complaint with a supervisory authority.